Whether you’re a small business or a growing startup, you need a Free Employee scheduling software.
Employees are the driving force behind keeping your customers happy and your business thriving.
With so many people to count on, and some companies running 24 hours a day, you have to make sure to keep on top of the schedule to keep things running smoothly.
Nowadays, everything can be automated with the help of the right program.
With several programs with a significant free trial period, it’s easy to look at our pros and cons list and figure out which one to give a try before committing to spending your hard-earned money.
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With that in mind, here is our list of the best free employee scheduling software to start with:
Table of Contents
Plan Day
PlanDay app is available on Windows, Android devices, iOS, and Linux. This cross-platform program is excellent for people who have employees with multiple devices.
The online clock that connects to the system allows seamless tracking on hours worked, the ability to import and export information.
The features of allowing employees the ability to switch shifts when needed; this tool is a great one to start with.
The ease of use and the ability to have all slots filled by tuning it to the employee availability makes this a tool that unifies Management and employee goal of keeping things running smoothly.
With a very low monthly subscription fee, this program is one of the most effective and cost-effective for small businesses starting.
You can find the link to their mobile version here. They have a version for both employers and employees.
Pros of Plan Day App:
Online time tracking, import, and export to multiple platforms, employee shift switching, suitable for small and large businesses, 30 Day free trial to try it out, a subscription is very cost-effective.
Cons of Plan Day App:
Requires Internet connection for online features, a trial is only for 30 days.
Cost:
30 day trial period for free, then cost $2 a month for starter and $4 a month for pro. You can also customize yours as per need.
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Hot Schedules
Created with restaurants in mind, HotSchedules is an all-in-one scheduling, communicating, and management app.
Features such as time-off requests, availability, along with sales and guest dates from point-of-sales, you can make informed decisions on who and when to schedule employees.
Founded in Austin, Texas, this app has been in progress, adapting to the city since the 1990s.
This app will allow you to keep track of minutes; the site states it can save you $200 to $400 per pay period.
By cutting the amount of time required to sort out files, this app can save you time, but that is relative to the time you would generally spend filling out spreadsheets and time clock organizing.
Pros:
- Mobile supported relatively low prices for smaller businesses.
- Notifications and online 24/7 support.
Cons:
It isn’t very highly rated, the app fails or crashes according to reviews, and it is more expensive if you have more then 50 employees at a time.
Cost:
30-day free trial, after which pricing varies depending on the number of employees.
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TSheets
With the mobile app, it has the ability to send nations to employees, Tsheets is one of the best ways to keep employees updated on scheduling changes and on time.
With a drag-and-drop interface that allows for simple adjustments, Tsheets makes it easy to keep employees updated to their shifts with notifications directly to their mobile device.
Real businesses testimonials make it easy to see why they love this app.
With the ability to get a month’s scheduling done in a single day, a clean interface that is simple to use, and has intuitive controls, it’s easy to get the schedule done in less time.
With the optional GPS tracking, time card options, and job and shift scheduling, this app are perfect for the business on the go.
Pros:
GPS On the clock tracking saves time, low cost considering all the features, excellent online support, help with setup and training, perfect for delivery businesses.
Cons:
Cost more for larger businesses.
Cost:
Free 14-day trial, after which is a base price of $20 for the first month and $4 a month. Pricing varies depending on the number of employees using the program.
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When To Work
With an extensive online support system, tons of user-created and site created YouTube videos to learn the ins and outs, and a smooth user interface, WhenToWork makes the learning curve easier when discovering all the perks of this program.
With a supportive team of customer service representatives and an in-depth FAQ, help is always at your fingertips.
This program is better suited to big businesses than smaller, with the overhead cost being a little steep for a startup.
If you have the funds, this program is perfect for businesses with a roster of ten or more employees, or companies that span across time zones as it makes it easier to keep track of all employees across the board.
The free mobile app is here from the App Store and Google Play.
Pros:
Create, view, change and track scheduling easy, tons of YouTube videos, testimonials from customers, free mobile apps, great customer support team, and online FAQ with in-depth help.
Cons:
Cost is higher, and prices vary based on the number of employees being tracked.
Cost:
Free 30-day trial, then pricing varies depending on the number of employees being tracked.
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Zoom Shift
With cross-platform adaptability and noted business endorsements, this program makes syncing between devices quickly and easily.
Not only is one of the highest-rated apps in both the Google Store and App Store, but it’s also optimized to run in Chrome, Firefox, and Safari.
The interface is super simple and easy to read, and because of its open interface, it’s easier for managers and employees to communicate.
With a clean and easy to use website and tutorial videos easy to find, this was made for the business on the go.
Their technical support is also available online 24/7. It also allows the users to customize notice alerts and settings, and control which notifications they receive.
Pros:
- It is available on multiplatform.
- Free apps that sync with the main database.
- Time Clock and Timesheets, Timesheet Calculator.
Cons:
Pricing changes depending on the number of employees, possible price changes in the future.
Cost:
Free for 14 days, then price ranges depending on several employees and plans.
Kappix Droster Employee Scheduling Software
With startup businesses and small private businesses having less capital to start, finding this free gem is sure to be a boon.
With Dropster, you can have employees fill out their available times, restrictions, and requests for time off, and Dropster will adjust the line up with the available data.
Seamless integration allows for off-the-cuff changes to not stop you from having scheduling done, as the program uses all the employee input to its advantage.
Since this allows employees to have more direct contact with scheduling, this frees up time for managers and further lowers the overhead costs.
Pros:
- Easy to use, allows employee input.
- It can adapt on the fly for call-ins, states it can save you 85% of the time commonly used to schedule.
- Easy to learn.
- Good interface.
Cons:
Trial version is only 45 uses, can’t export list for possible purpose with another program.
Cost:
You get 45 uses for free before having to pay to continue; pricing varies depending on user licenses.
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ABC Roster
Noted as one of the Free programs on this list, ABC Roster has a simple, clean interface that allows for easy scheduling of employee activities.
With the ability to import from PDF, HTML, and Microsoft Excel, ABC makes it super simple to import already existing scheduling timesheets or import from most other systems into this one.
Instead of asking for payment, it is highly suggested to Donate to them, seeing how they develop this free program and make all the future updates free as well.
Pros:
Free, import multiple forms, simple interface, export clean easy-to-read schedule, can put in employee constraints for easier adjustments.
Cons:
Continued work in progress, not as many flashier features of paid-for programs.
Cost:
Absolutely FREE!
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Clockit Schedule Creator
With an online interface, Clockit makes it easy to check schedules and change timesheets on the go.
You can create and share rosters, get team input for faster and more integrated scheduling, manage to leave requests as they happen, and keep track of time on the clock from anywhere with an internet connection.
It is built for small businesses, and this program covers from 4 to 10 employees at a time.
Pros:
Have employees clock in from anywhere with an Internet connection, inexpensive, ideal for small businesses.
Cons:
- The Internet is a must.
- No apps for mobile devices.
- It only works for 4 to ten members.
- Features are extremely less.
Cost:
- $8 for the program.
Humanity Employee scheduling software
Humanity employee scheduling software allows you to eliminate the amount of human error possible in your timesheets by enabling the program to input allowances.
It takes into consideration the constraints of employees and centralizing all of your essential HR scheduling in one place.
The integrated time clock allows for seamless tracking of trends in employee attendance and tardiness.
Along with scheduling and time clock tracking, you can also process staff payroll without the worry of human error.
You can eliminate over or underpaying your staff.
You can also pull reports in real-time and print them out easily for perfect updating of records in no time.
Pros:
- Notifications of scheduling changes to employees take minutes to run.
- Integrated time clock
- Reference all-important HR documents in one place.
- Easily keep track of payroll.
- It is mobile device friendly.
Cons:
- Cost per month is higher than most, limited to paying options
Cost:
30-day free trial, after which prices vary depending on the plan.
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Work Schedule
From Foodservice to retail, this program is noted as being able to work across a variety of industries.
With open employee involvement, employees can sign up for an open shift, use their mobile device to check their schedule, or call the scheduling hotline for help.
It tells employers their availability online, requests time off, and their working preferences from their mobile device.
This program makes it easy to schedule day and night shifts, keep track of employee preferences, and access the workschedule.com 24/7/365 from any device that can connect to the net.
With Payroll integration that allows seamless merging with SurePayroll, ADP, PayChex, or QuickBooks, this program makes it easy to track hours and keeps all your HR files organized and easy to follow.
Pros:
Works with all types of businesses; anyone can access from any internet connection, allows employees to put in for time off via mobile device, has apps for multiplatform, 24/7 customer service.
Cons:
More expensive for larger businesses, the learning curve for newer members only can use the payroll with approved programs.
Cost:
30-Day free trial, then it pays for based on a number of employees. According to their charts, it’s cheaper to prepay for a year than monthly, but you can read it here and decide.
Conclusion-
Running a business is hard enough without worrying over having the right people for the shifts you need, so go ahead, take a long look at this list and find what fits your style, and your budget.
With these programs and apps, you are sure to find the right fit to keep your business moving forward.
If you have comments or suggestions for add on please feel free to leave comments and let us know your favorite Free employee scheduling software.
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